Short answer: only if what you are sending is a document rather than a price.
HubSpot has quotes. PandaDoc has documents. That distinction sounds like semantics and it is the whole decision.
What each one is for
HubSpot's quotes tool builds a priced document off a deal. It pulls the line items from your product library, applies the deal's numbers, sends it, and tells you when the buyer opened and accepted it. It is tightly coupled to the deal, which is its main advantage: nothing is retyped and the acceptance lands back on the record.
PandaDoc is a document platform that happens to be popular with sales teams. Templates, reusable content blocks, conditional sections, approval routing, an audit trail, and signature across everything. A quote is one of the things it can produce. So are a statement of work, a mutual NDA, a contractor agreement and an onboarding pack.
So both will get a price in front of a buyer with a button to accept it. Only one of them is built for the paperwork either side of that moment.
The question that decides it
Is your sales output a price, or an agreement?
If a deal closes when the buyer accepts a set of line items, HubSpot quotes covers it end to end and PandaDoc is a second subscription doing the first one's job.
If a deal closes when someone signs a scope document that describes what you will actually do, who owns what, over how long, with a payment schedule, then you are sending documents. Quotes tooling will fight you, because it is built around a table of products rather than around prose with a signature block.
Most people know which they are immediately. The ones who hesitate usually send a quote for small deals and a proper document for large ones, which is a real answer too: it means you need both capabilities, though not necessarily both products on every seat.
What it costs
PandaDoc Essentials was around US$19 per seat per month when we last checked competitor pricing in September 2026, on top of HubSpot Sales Hub Professional at around US$100 per seat.
Both scale with headcount. The saving grace is that PandaDoc is usually only bought for the people who actually send documents, so it is rarely the whole team. That also makes it easy to lose track of who has a seat, which is worth a look while you are in there.
When you can drop it
- What you send is a line-item quote off a deal, and nothing else.
- Nobody outside sales sends anything through it.
- You do not need anyone to approve a document before it goes out.
When you cannot
- Your agreements are documents with clauses, not tables with prices.
- Something has to be approved internally before a customer sees it, and you want that enforced rather than remembered.
- Other parts of the business have quietly adopted it for contracts, onboarding or HR.
That last one is the trap. PandaDoc spreads sideways. Before you cancel a sales tool, ask operations and finance whether anything of theirs runs through it, because the failure mode is cancelling a $19 seat and discovering a fortnight later that contractor agreements went with it.
The third option, honestly
Empiraa Signal builds proposals and quotes from the deal inside the CRM, so there is no separate document subscription and nothing to retype.
What it does not do, and this matters for exactly the buyers this article is aimed at: Signal does not offer e-signature. If a signature block is what closes your deals, Signal covers the proposal and you still need something to sign it. That is a real limitation and it is the reason this paragraph is not a recommendation for everyone reading.
The rest of your stack
The same question applies to more pairs than this one. Do you need Apollo if you have HubSpot is the biggest of them, and what a sales tech stack actually costs runs the arithmetic across six tools at three team sizes, with the date each price was checked.
